Your organization must have in place the requisite policies, procedures and personnel to ensure stewardship of Federal Funds and management of Federally supported projects, specifically including standards for financial management and procurement.  

The contract that Washington State University has awarded your organization is a Cost Reimbursable Subcontract. This means that you must have the capacity to pay your vendors directly, (this includes any subcontractors and/or consultants).  After you have paid your vendors, submit your reimbursement invoices for payment including copies of the following supporting documentation:

• Documentation from your accounting system of salaries and wages paid from the grant.  Please include the individual paid, amount charged to the grant and if paid hourly, the number of hours and rate.
• Copies of all receipts, statements and/or invoices from vendors.
• All travel expenses should be recorded on a Travel Detail Sheet (Excel spreadsheet), or other form with comparable detail.  Copies of hotel, air travel, rental car and other travel expenses are required.  Meal and gas receipts are required unless you are using meal and mileage per diems.  Please refer to your approved budget.

Totals from your supporting documentation should equal the amount requested on your invoice.