The following information outlines Washington State University’s Western Center for Risk Management Education policy on reporting and invoicing protocol.

When an invoice has been submitted for payment, the Western Center Grant Coordinator will verify the status of any outstanding Progress or Final Report. These reports must be current before the Western Center approves an invoice for payment.  If a Progress or Final Report is past due, the Project Director will receive the following written notice via email:

Payment of invoice (list invoice #) in the amount of (list amount) for your project, (list project name and subaward #) is being withheld until completion of your Progress or Final Report due on (list due date).  Thank you for your timely assistance with this matter. 

Should you fail to respond within 10 days, the Western Center will request the WSU Extension Grants Team contact your administrative contact person listed in your subaward.  The latter may also contact you, the Project Director, to remind you that you are in arrears with your reporting obligations.

If there is a continued lack of response, WSU’s Office of Grant and Research Development will issue a written notice to your administrative contact and outline a time frame for response; i.e. “Progress or Final  Report for (list project name and subaward #) must be submitted no later than 5PM PST on close of business day (specify exact date). Should there continue to be failure to respond steps may be taken to de-obligate any unexpended funds remaining under the subaward.

*** If no programmatic activity has occurred within a quarter, you must provide satisfactory written justification  for the absence of program delivery and notate this in the Progress Notes Section of your Progress Report.